Activity Accounting User Guide
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Oracle Grants Accounting User Guide Browser version script Oracle Grants Accounting User Guide Release 12.2 Part Number E49015-06 Oracle Grants Accounting Workflow Process This appendix describes the Oracle Grants Accounting workflow process. This appendix covers the following topics:. Overview Grants Accounting uses Oracle Workflow to manage the notification process for installments, reports, and budgets. Workflow features include the following:. Oracle Workflow Builder, a graphical tool that allows users to create business process definitions. Workflow Engine, which implements process definitions at runtime.
Notification System, which sends notifications and processes responses in a workflow Grants Accounting provides the following Workflow functionality:. Use Oracle Workflow Builder to customize workflows or to create new workflows. For information on Workflow, see the Oracle Workflow Guide.
Notifications Users can set up the following notification features:. Notification Recipients All key members for an award are automatically entered in the Notification Control window and are included in the workflow notification process for installments, reports, and budgets. Key members are defined in the Personnel Tab region of the Award Management window. Users can delete or add recipients in the Notification Control window. Notifications are sent only to personnel with active assignments.
Though the Personnel tab might list several award managers, only one will be active for a given date. For information on the Notification Control window, see. Notification Method Users can set up the Notification Mailer to receive Workflow notifications by e-mail. Alternatively, users can check for notifications in the Notifications Worklist window.
To set up the Notification Mailer, see Implementing the Notification Mailer, Oracle Workflow Guide. Report Notification Scheduler The GMS: Report Notification Scheduler allows users to schedule notifications for reports that are due. For best results, this process should be run daily. To run the GMS: Report Notification Scheduler process, see.
Installment Closeout Notification The GMS: Installment Closeout Notification process allows users to schedule notifications for installments that are due. For best results, this process should be run daily. To run the GMS: Installment Closeout Notification process, see. Grants Accounting Workflow Process The Grants Accounting Workflow process is automatically initiated at the following points:. The Grants Accounting Workflow process can be initiated by running concurrent programs at the following points:. Activating an Installment The Grants Accounting Workflow process is initiated when an award installment is activated. Users activate an installment by selecting the Active check box in the Installments Tab region of the Award Management window.
For information on the Award Management window, see. Award personnel are notified that an installment has been activated. Submitting a Budget The Grants Accounting Workflow process is automatically initiated when an award budget is submitted. Note: Workflow must be enabled for each award for budget notifications and approvals.
To enable Workflow, select the Enable Workflow for Budgets check box in the Budgetary Control tab of the Award Management window. Users submit a budget and initiate the workflow by clicking the Submit button in the Budgets window. For information on the Budgets window, see. The award manager is identified and the budget subprocess is initiated. The award manager is notified that a budget has been submitted for approval. The award manager can approve the budget, reject the budget, or forward the budget to another user for approval. Note: The award manager can forward the budget to any user, not just key members.
Workflow baselines the approved budget. Award personnel are notified that the budget has been approved and baselined.
If any of the Workflow checks fail or the budget is not approved, Workflow sends a notification to the person who submitted or approved the budget. For details regarding each step of the Workflow process, see. Report is Due The Grants Accounting Workflow process can be initiated when a report is due. Users run the GMS: Report Notification Scheduler concurrent program.
The Offset Days parameter is provided as an input to the concurrent program or the offset days will be defaulted from the GMS Notification Offset Days profile option. The current date, or date on which the concurrent program is run, plus the number of Offset Days entered, add up to the due date for all reports for which notifications will be sent. For example, if the current date is November 7 and the concurrent program is run with the number of Offset Days entered as 20, then notifications for all reports with a due date of November 27 will be sent.
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To run the GMS: Report Notification Scheduler concurrent program, see. Award personnel identified in the Notification Control window to receive notifications are notified that a report is due on a specific date.
Installment Closeout The Grants Accounting Workflow process can be initiated when an active installment nears its end date. Users run the GMS: Installment Closeout Notification concurrent program. The Offset Days parameter is provided as an input to the concurrent program or the offset days will be defaulted from the GMS Notification Offset Days profile option.
The current date, or date on which the concurrent program is run, plus the number of Offset Days entered, add up to the end date of the installments for which notifications are sent. For example, if the current date is November 7 and the concurrent program is run with the number of Offset Days entered as 20, then notifications for all installments with an end date of November 27 will be sent. An Installment Closeout Notification is sent for each installment ending on the date set in the Offset Days field.
The notification lists all open commitments, such as purchase orders, requisitions, and supplier invoices, associated with that award. Note: Manual encumbrances are not included in the list of open commitments in the notification. Award personnel identified in the Notification Control window for an Installment Closeout event are notified that an installment is due on a specific date.
Budget Subprocess The Budget Subprocess is initiated during the budget workflow process when a budget approver or award manager for a budget is selected. The subprocess notifies the budget approver or award manager that a budget has been submitted for approval. The award manager can approve or reject the budget. GMS Workflow Item Type The Grants Accounting Workflow process is associated with the GMS Workflow item type. The GMS Workflow item type is associated with several Workflow attributes that reference information in the application tables. These attributes are used and maintained by function activities as well as notification activities throughout the process.
Activity Accounting User Guide Pdf
The table below describes the attributes associated with the GMS Workflow item type. Nissan pulsar 1999 n15 service manual.